YORKSHIRE ARCHAEOLOGICAL JOURNAL



NOTES FOR CONTRIBUTORS TO THE YORKSHIRE
ARCHAEOLOGICAL JOURNAL

1. Editorial policy
The Yorkshire Archaeological Journal publishes original articles on subjects relating to the archaeology and history of the historic county of Yorkshire in all periods.

  • We welcome contributions of up to 10,000 words (including references and endnotes) that consider topics of county-wide or wider regional significance.
  • The cost of publishing the Journal is covered by the subscriptions of the Society’s members. Additional support from publication grants is always welcome, and may allow some flexibility in the length of contributions.
  • Authors of archaeological reports should balance the level of detailed reporting against the need to provide sufficient evidence to support interpretations: it may not be possible to accommodate complete listings of archive-level data in the space available, and the location where such information can be consulted should be stated.
  • We will also consider short notes of up to 1,000 words dealing with specific topics of significance to the archaeology and history of the county.

The Archaeology and History Editors will gladly advise about the suitability of a subject, and can be contacted via YAHS.editor@gmail.com.


2. General procedure
Please send a copy of your text for initial consideration by the appropriate editor, by CD, e-mail or online file sharing such as Dropbox. The YAJ goes to print in spring and is published in August, so depending on the date of submission and the need for any revisions there may be an interval of twelve to eighteen months, or longer, between acceptance and publication.


Articles will be considered by the editor and if accepted provisionally will be submitted to one or more referees. Please do not submit papers that are actively being revised and have not been completed. Comments will be sent to the author for a final revision of the article – please confine alterations to these comments and do not make extensive changes at this stage.


Proofs are sent to contributors in late spring for checking, correction and return to the relevant editor within five working days. This is not an opportunity to make amendments to the text.
A complimentary PDF eprint of the final article is supplied to authors. Further print-quality copies can be obtained from Maney: http://maneypublishing.com/index.php/Press_journaltrack_Maneytrack


Grants towards the cost of publication are always welcome, and authors should inform the editors if they expect to obtain funding. Acceptance of an article which has a large number of illustrations, or which has colour illustrations, or which deals with archaeological work that has been officially funded or undertaken as a result of planning conditions, may be conditional on a grant being available.


Authors will be asked to complete a form with the following information: an abstract of 100-150 words; a biographical note of about 25-50 words listing current affiliation, research interests and recent publications; 5-8 keywords; and a postal and e-mail address, with indication of whether the addresses are for publication.


3. How to prepare your article
Text, tables and captions should be in Word, with formatting kept to a minimum. Where headings are used, please distinguish between main headings and sub-headings and indicate the level of sub-heading where necessary. Full stops should be followed by one space only and the right-hand margin should not be justified.


3.1 Copyright
If you intend to include material within your paper for which you do not own the copyright, for example, previously published photographs or tables or sections of text, then it is your responsibility to obtain written permission from the copyright owner (which may be the publisher as well as the author). As the YAJ will be published online, this permission is necessary for all formats and for all areas of the world, in perpetuity. Once an article has been accepted in its final version, copies of such written permissions should be forwarded to the editor.
Material will be published in the YAJ only if the author has signed a Copyright Assignment form. This will be sent to authors when an article is accepted for publication, and must be signed and returned to Maney Publishing for the paper to be published.


3.2 Guidelines for Submitting Artwork
The term ‘artwork’ includes charts and graphs, maps, photographs, halftones, line art and tables.

Tables and all illustrations will have to fit within the 198 mm x 135 mm page area, allowing space for the caption.

Indicate roughly where artwork should appear in the text by inserting 'Table X/Figure X about here’.

Illustrations (line and half-tones) should be numbered in one sequence as figures.  

Please submit:

  • artwork as separate clearly named files, not embedded in the text.
  • figure captions and table headings in separate Word files.

File formats for illustrations: TIFF or EPS, minimum 350/400 dpi (dots per inch) for halftones. 800 dpi for simple line drawings; 1200 dpi for fine line. This means that digital images to fit the full page width should be at least 2100 pixels wide, and fine line artwork should be at least 6300 pixels wide.

Please include a scale and a north point on maps and plans (other than abstracts from historical maps and plans). Drawings of archaeological finds should include a scale.

Please submit your artwork in colour, so that it can also be used for the online version. However, note that colour will not always print satisfactorily in black and white. Printing in colour in the Journal will usually require additional funding.

  • Greyscale shading should not exceed a 20% screen, and bold type must be used. When greyscale shading is used in adjacent areas of a figure, there must be sufficient variation in value for the different areas to stand out clearly.
    NB when printed, dark shades will lighten and light shades may drop out.
  • Figures that include text should be saved in a vector-based format such as Encapsulated Postscript (.eps).

4. House style
The house style follows New Hart’s Rules (OUP 2005) and the New Oxford Dictionary for Writers and Editors (OUP 2005).

References in the text to figures should be in the form (Fig. 1).

Italics should be used for the titles of books, films and works of art, and for words or phrases in foreign languages. Foreign words that have passed into English usage should not be italicised.

Quotations of more than a few words in a foreign language should be in roman type.

Initial capitals should be used sparingly. They should be used for titles and dignities when a specific person is meant, in titles of written work and for geological periods, etc.

Quotations should be enclosed by single quotation marks, with double quotation marks used for quotations within quotations. Longer quotations (forty words or more of prose or two lines of verse) should be broken off from the text by a spacer-line before and afterwards and indenting both left and right, and should not be enclosed in quotation marks. Do not use the spacer bar to create indentations.

Numbers below 100 should be expressed in words, but figures should be used for measurements, e.g. 6 ft, and percentages, e.g. 20 per cent. Figures should not be used at the beginning of a sentence or for an approximate number. Inclusive numbers within the same hundred should be in the form 102-11, 366-68. Currency is expressed as £99.95, £5 10s. 6d.

Measurements should be expressed in metric units, but imperial units may be quoted from earlier sources.

Dates should be in the following forms:
5 November 1605, 1189–99, 1837–1901, the 1820s, c. 1900, 55 bc, ad 323, the sixteenth century. The form 1189x1199 denotes a date between these years.

Specific dates before 25 March in years up to 1751 should be in the form 2 February 1602/3.

British dates up to and including 2 September 1752 may be written either as 13/25 August 1750; 13/25 January 1751/2; or 13 January 1750 (OS), so long as the dating convention being used is made clear. For other countries, see New Hart's Rules, pp.194-6.

Months are abbreviated in footnotes to their first three letters, except for Sept.

Radiocarbon dates should be quoted as bp or, if calibrated, as cal bc or cal ad and should include the laboratory code and standard deviation.

The modern form of place-names as given on the Ordnance Survey should normally be used.

Names that have gone out of use should appear in italics. Unless well-known, places should be identified by giving the county or equivalent in brackets or by locating them in relation to a large town. The names of either modern administrative counties or historic counties (including Yorkshire Ridings) may be used as appropriate.

Compass points should be written as north, south-west but ENE. Initial capitals are used only when referring to a specific area, e.g. the North of Scotland (but northern England).

In quotations from printed works, the spelling and punctuation of the original should be retained.

In quotations from documents and manuscripts, modern punctuation may be introduced. If it is desirable also to modernise the spelling to aid understanding, this should be made clear. Three points preceded and followed by a single space should be used where words have been omitted, and anything added by the author should be in square brackets.


5. References
The format for Harvard referencing in Archaeology papers is given in section 5.6.
In History articles, automatic end-noting must be used. Very long notes are to be avoided, and in general notes should be used sparingly except for necessary references. Superscript numbers in the text should follow punctuation marks, preferably full stops.


5.1       Printed books
5.1.1    References to printed books should consist of the name of the author as printed, title in italics, place of publication and date in parentheses (round brackets), and page number, e.g.:
Richard T. Spence, Skipton Castle in the Great Civil War 1642–1645 (Skipton, 1991), p. 49.


The number of volumes and the edition cited should be stated where appropriate, e.g.:
Philip Hughes, The Reformation in England, 4th edn, 3 vols (London, 1956), iii, p. 438.


5.1.2    References to edited volumes should consist of the title in italics, the word ‘ed.’, the name(s) of the editor(s) and other information as in 5.1.1, e.g.:
Memoirs of Sir John Reresby, ed. Andrew Browning (Glasgow, 1936), pp. 104, 105.


5.1.3    Where a work is cited frequently, all references after the first may be in an abbreviated form, e.g.:
Spence, Skipton Castle, p. 89.
Ibid. should be used sparingly, and op. cit. and loc. cit. avoided.


5.2       Articles
5.2.1    References to articles in journals should consist of author’s name, title in quotation marks, journal name in italics, volume number in arabic numerals, year of publication in round brackets and page number, without a preceding p. e.g.:
Ian N. Wood, ‘Ripon, Francia and the Franks Casket in the Early Middle Ages’, Northern History, 26 (1990), 12.
Names of journals may be abbreviated after the first appearance. The Yorkshire Archaeological Journal should always be referred to as YAJ.


5.2.2    References to chapters in books should consist of author’s name, title in quotation marks, the word ‘in’, details of the volume as in 5.1.2 and page number, e.g.:
Nicola Coldstream, ‘The Mark of Eternity: The Cistercians as Builders’, in The Cistercian Abbeys of Britain: Far from the Concourse of Men, ed. David Robinson (London, 1998), p. 48.


5.2.3    Articles and chapters may also be referred to in an abbreviated form after the
            first citation, e.g.:
Wood, NH, 26, p. 17; Coldstream, in Cistercian Abbeys, p. 44.


5.3       Theses
References to unpublished theses should take the following form:
C. M. Barnett, ‘Memorials and Commemoration in the Parish Churches of Late Medieval York’ (unpublished D.Phil. thesis, University of York, 1998), p. 87.


5.4       Record publications
5.4.1    References to edited texts should take the form:
York Civic Records, ed. A. Raine, vii, Yorkshire Archaeological & Historical Society Record Series, 115 (1949), p. 82.
The York Mercers and Merchant Adventurers 1356-1917, ed. Maud Sellers, Surtees Society, 129 (1917), p. 130.
If frequently cited, these may be subsequently abbreviated:
YCR, vii, p. 84; Sellers, York Mercers, p. 131.


5.4.2    References to calendars should be given in full in the first instance and abbreviated thereafter.
First: Letters and Papers, Henry VIII, xvii, no. 443.
Later: LP, xvii, no. 444.
First: Calendar of Patent Rolls, 1547-48, pp. 105-07.
Later: CPR, 1549-51, p. 321.
First: Historical Manuscripts Commission, Downshire MSS, vi, p. 71.
Later: HMC, Downshire MSS, vi, p. 71.


5.5       Manuscripts
Name of repository and title of collection or class should be given in full in the first instance. These should be followed by the full reference number as used by the repository and a description of the item. In later instances the name of the repository may be abbreviated and the name of the collection omitted, provided the reference number on its own is sufficient, together with a brief description of the item if different.
First: British Library, Calverley Charters, Additional MS 16750, [brief description of the item].
Later: BL, Add. MSS 16750.
First: The National Archives (Public Record Office): Conventual Leases, E303/23/364, [brief description of the item].
Later: TNA, E303/23/364.
First: Borthwick Institute, York, Cause Papers, CP.H.3217, [brief description of the item].
Later: BI, CP.H.3217
First: West Yorkshire Archive Service, Bradford, Spencer Stanhope MSS, Sp.St.6/6/3/38, [brief description of the item].
Later: WYAS, Bradford, Sp.St.4/11/55/3, [brief description of the item].
Folio numbers should be indicated by fol. and fols, recto and verso by superior letters, e.g. fols 28v–30r.


5.6       Author-date (Harvard) system
In archaeological reports the author-date system (Harvard references) is preferred; footnotes and end-notes should be avoided. In the text a reference is cited using the author’s surname and date followed by page numbers if appropriate (Manchester 1983, 48). An alphabetical list of citations should follow the text, using the following formats:
Manchester, K. 1983. The Archaeology of Disease, Bradford
Price, J. and Wilson, P. R., eds, 1988. Recent Research in Roman Yorkshire, British Archaeological Reports British Series 193, Oxford
If several works by the same author are cited, the name should be replaced by a long dash after the first appearance. If the author has published more than one work in the same year, they should be distinguished by the use of a lower case letter after the date, e.g.:
 Raistrick, A. 1972a. Industrial Archaeology: An Historical Survey, London
            ——— 1972b. Lead Mining in the Yorkshire Dales, Clapham
Where an article from a book is cited, both article and book should appear:
Coldstream, N. 1998. ‘The Mark of Eternity: The Cistercians as Builders’ in Robinson 1998, 35-61
Robinson, D., ed., 1998. The Cistercian Abbeys of Britain: Far from the Concourse of Men, London

If in doubt, please refer to the New Hart’s Rules (OUP 2005), and seek clarity and consistency.

Revised 2014



editorial enquiries

YAJ notes for authors - Nov 2014 - 115k - this is a zipped pdf file for downloading